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Yanado Basics –
Start Organizing Your Work

Welcome to “Basics of Yanado”. Let’s learn some basic things and get on with organizing your daily routine, business or personal life. We’ll begin with lists.

1. Organize Your Projects with TODO Lists

Making a list is a first thing you should do, once you’ve created your Yanado account. List helps you organize your tasks, plans and projects.

Adding a new list is a piece of cake. Find the orange “Add New List” button in the left lower corner  and click on it. Name your list, choose a status for it and there you go!

 

Editing is just as easy. In the list bar on the left side, find a list you want to edit, click the settings icon in front of it and change it as you like.

 

Now that you’re done with creating your list let’s move on to adding some tasks to it.
2. Add Tasks and Create Tasks from Emails

A task is an activity that needs to be accomplished within a defined period of time. But keeping it simple, a task is a business meeting, strategic plan, dentist appointment or anything else you want to do, you’re already doing or you need to be done.

To make a new task – in card view, pick a list you want your task in, click the grey “Add New Task” link in the bottom of it, name your list and press enter to save it.

If you’re using the list view, things are the same, just click the “Add New Task” link that’s on top of the screen. Voila!

Also, any of your emails can be made out into a task. Let me show you how. Open an email and at the top of it, find the drop down “Add as Task” menu with Yanado logo. Click on it and add it to a list it belongs to.

Each list can have as many tasks included as needed. No limits. Also, editing, renaming or deleting a task is always a possibility. Furthermore, there are some other task options like:

  • sharing a task with other users,
  • assigning a task to your workers,
  • making comments about the task,
  • attaching files and pictures in the task,
  • subscribing yourself to a task and
  • archiving a task, once you’re finished with a task and you check it off.

3. Let Yanado Remind You of Important Tasks

Don’t you hate forgetting meetings, birthdays or deadlines? Well, we thought about that and now, every task has a reminder button on it. Open a task you want to be reminded of, click the clock icon in the upper right corner and set the date and time. To reset the date and time or to turn the reminder off, simply click the clock icon again.

reminder

For more settings, click the calendar icon in the right corner and it will let you change the event details, event colors, notification settings and visibility.

calendar details

Once you’ve done that, settings about the reminder will automatically be saved in your Google Calendar where you’ll be able to see it and you won’t forget a thing anymore.

4. Keep up With Your Progress Through
Task Statuses

Status of the task, lets you see your own progress throughout the time. To do, doing and done can “do the work” but you can always add more of your owns by clicking the settings icon in front of the chosen list, in the left list bar. Name your status, pick a color for it and it is ready to be used.

To change the status of a task, open a task, click the status and simply click on the new status of that task.

change task status

5. Use Tags to Group Similar Tasks

Just like on every other media or social network, tags are used for filtering informations faster. Use hashtags in your comments, task descriptions, task or list names and make your search easier. Once you’re in a hurry, you’ll be glad you hash-tagged it!

hashtag title

 

search_hachtag

Here’s a post about some tips on how to use tags in Yanado. Check it out.

6. Visualize Your Work by Using
Card or List View

We try to make your organizing as simple as it gets. That’s why we have two types of view for your Yanado profile. First one is the list view – classic task list and the second one is the card view, which is a visual display of your progress and work. To change them, find the view button in the top right corner (right next to the question mark for contact) pick a type of view that suits you and go with it.

 

Read next: Yanado Team Collaboration – Share Tasks and Collaborate Over Projects.